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Back in the 90′s people were scared of online faxes. Nowadays people cringe at the thought of sending the fax to a “standard” fax machine. Using an online fax is really the best way to go these days. Trying to setup WinFax or one of the other “computer-based” fax software is complicated and you have to always have the machine turned on. With the cost of online numbers being below $10 a month in most cases, why wouldn’t you have an online flexible number?
Whether sending a few pages or replacing that gigantic Ricoh machine, each service offers small plans that can expand as your company grows.
The characteristic about having an online fax number is you don’t need to worry about whether the fax is on or whether it has paper or toner. Your fax is on twenty-four hours per day and your paper is always loaded. In reality, it only uses paper when you decide to print, so you won’t feel so ashamed next time you are in the forest and those trees are looking at you.
Online faxes are delivered through your email. Some of the companies like efax have software to install but the direction nowadays is to go with the .tiff or .pdf format. These two file formats are like mathematics in that they are pretty much universal.
Adding a signature to a fax is really pretty simple. I use a little piece of software called SnagIt by Techsmith. First you have your signature scanned in to your computer. I know, work, but I’ve been using the same signature for six years now. I think it took all of fifteen minutes to originally scan it and get it correct. Tip: Use a Sharpee and fill a full 8″1/2 by 11″ piece of paper then shrink it down. This will give you the rich lines of a professional signature. Once inside SnagIt you simply paste and drag your signature where you want it on the original document. After I have it the way I want it, I simply print to PDF using a free program called PrimoPDF. There you have it, a new original document with your signature in place.
If you are looking for a fast and easy way to compare the various fax services, look no further than www.fax-number.net. They offer an easy to follow comparison chart and links to free trials with the top companies.
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